How to Set Up Booking Calendars in FEA Create
Booking calendars are one of the best ways to simplify your business and make scheduling calls with clients, leads, and customers feel effortless.
Inside FEA Create, you can create booking calendars for:
Discovery calls
Coaching sessions
Client meetings
Onboarding calls
Consultation calls
Group sessions
One-to-one services
Instead of emailing back and forth trying to find a time that works, you can simply send someone your booking link and let them choose a time that fits their schedule.
Why Use Booking Calendars?
Booking calendars help you:
Save time
Automate scheduling
Avoid double bookings
Sync your appointments
Protect your work hours
Create a more professional client experience
Once your calendar is set up, FEA Create handles:
Time zone conversion
Appointment confirmations
Calendar syncing
Booking reminders
so all you need to do is show up for the call.
What Do You Need Before You Set This Up?
Before creating your booking calendar inside FEA Create, make sure your:
Domain
Client portal
Email marketing
are already set up.
You’ll also want to decide:
What types of calls you offer
How long your calls should be
What days you want to be available
Which meeting platform you’ll use (Zoom, Google Meet, phone call, etc.)
Step 1: Open Booking Calendars
Inside FEA Create:
Go to Booking Calendars
Open your booking calendar dashboard
From here you can:
View appointments
Manage bookings
See upcoming calls
Track canceled appointments
Mark appointments as confirmed or completed
Step 2: Open Calendar Settings
To create a new booking calendar:
Click Calendar Settings
Create a new calendar
You can create unlimited booking calendars inside FEA Create.
For example:
Discovery Call Calendar
Coaching Call Calendar
VIP Client Calls
Support Calls
Group Sessions
Step 3: Set Your Meeting Preferences
Before creating your calendar, it’s important to configure your meeting preferences.
Inside Preferences, you can:
Connect Zoom
Add a custom meeting link
Choose how calls will happen
You can:
Connect your Zoom account directly
Use a Google Meet link
Add your personal Zoom room
Use phone calls
Use another meeting platform
Once your settings are updated, click:
Save Preferences
Step 4: Set Your Availability
Next, open the Availability section.
This controls:
The days you work
Your available appointment hours
Break times
Your working schedule
For example:
Monday to Friday
9 AM – 5 PM
You can also:
Add lunch breaks
Block personal time
Customize specific days
This helps protect your schedule and prevents burnout from back-to-back calls all day.
Example: Adding a Lunch Break
You can split your availability into multiple time blocks.
For example:
9 AM – 12 PM
1 PM – 5 PM
This creates an automatic break in your calendar.
Step 5: Connect Your Personal Calendar
Inside the Connections section, you can sync your personal calendar.
FEA Create supports:
Google Calendar
Google Workspace
Outlook Calendar
iCloud Calendar
Calendly
To connect:
Click Add New
Choose your calendar provider
Log in
Approve the connection
Why Calendar Syncing Matters
Once connected:
New bookings appear on your personal calendar
Existing appointments block out unavailable times
Double bookings are prevented automatically
This creates a seamless scheduling system across all your calendars.
Step 6: Connect Zoom
You can also connect your Zoom account directly inside the Connections tab.
Once connected:
Zoom links are automatically generated
Meeting links are automatically added to confirmations
Clients receive the Zoom details automatically
This makes the entire booking experience feel much more professional and automated.
Step 7: Create Your Booking Calendar
Now you’re ready to create your actual booking calendar.
Inside Calendar Settings:
Click Create Calendar
Add your calendar name
Select your meeting type
Set the appointment duration
Choose your availability
Examples of Booking Calendars
You might create:
15-minute discovery calls
30-minute coaching calls
60-minute strategy sessions
VIP support calls
Group onboarding calls
Each calendar can have completely different settings.
Step 8: Customize Your Booking Experience
Inside your calendar settings, you can customize:
Calendar title
Description
Booking form questions
Confirmation emails
Reminder emails
Branding
This helps create a smooth experience for your clients from the moment they book.
Step 9: Share Your Booking Link
Once your calendar is published, FEA Create generates a booking link.
You can:
Add this to your website
Share it in emails
Add it to your Instagram bio
Use it in DMs
Add it to funnels
Your clients can simply click the link and book a time that works for them.
Final Tip
Your booking calendar should support your lifestyle and your energy not overwhelm you.
Be intentional with your availability, protect your time, and create a schedule that feels sustainable for you and your business 💕
If you need help setting up your booking calendars inside FEA Create, head to the Help Library or join one of our support calls and Team FEA will be happy to help.
